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Procurement Specialist
Apply Job ID R000003301 Date posted 12/28/2020Chevron Holdings Inc. (CHI) is a pioneer and leading multi-function Shared Services Center in the Philippines located in Makati City. With a workforce of more than 1,000, CHI delivers business services and solutions in areas such as finance, human resources, procurement, sales and marketing support and information technology.
Chevron is accepting online applications for the Procurement Specialist position through January 4, 2021 at 11:59 p.m. PH Time.
As a Procurement Specialist, you will be asked to complete a variety of procurement operations tasks and work on projects simultaneously. The position provides various supply chain operational support for Chevron companies in North America, Asia, Australia, Middle East, Africa and Europe and in all streams. The Procurement Specialist will have opportunities to interact with business unit customers and SCM managers, suppliers, warehouse personnel, freight forwarders, and other functional groups like Finance and IT.
Position Details: Assignments and duties are driven by organizational and business needs. Assignments could be in any of the following areas:
CONTRACTING - The Procurement Specialist – Contracting provides contract finalization and implementation support for one-time contracts, new contracts, contract renewal or amendment. The Contracting Specialist also manages and implements the pre/re-qualification process to ensure all suppliers will satisfy Chevron’s corporate standards based on five risks: Compliance, Financial, Health, Safety and Environment, Information Protection, and Capability.
e-PROCUREMENT - The Procurement Specialist – eProcurementcreates and maintains user profiles, approves user profile requests, including role additions/changes and approval authority levels in accordance with established controls. The eProcurement Specialist also performs SOX user access review and other ad hoc customer-initiated requests for profile reviews. The specialist also trains and assists suppliers in accessing and using supply chain systems. This role also performs e-Sourcing support to relevant stakeholders.
ORDER MANAGEMENT - The Procurement Specialist – Order Management monitors the delivery status of open PO line items. The Order Management Specialist conducts follow-up expediting by providing a weekly summary of estimate delivery dates, resolves issues concerning late deliveries, and applies trace and escalation procedures for overdue purchase orders.
BUYING - The Procurement Specialist – Buying reviews material/service requisitions submitted by the business unit, generates a list of purchase order/service order requisitions and performs verification against applicable supporting documents to meet the terms and conditions of the contract.
MATERIAL MASTER DATA - The Procurement Specialist – Material Master Data performs material master maintenance work and creates/manages material master records. The specialist interacts with business unit (BU) customers, SCM managers, suppliers, warehouse personnel, freight forwarders, and other functional groups (e.g., Finance, IT) by responding to procurement and technical queries related to material master data use.
INVOICING - The Procurement Specialist – Invoicingprioritizes invoices based on invoice support and verification guidelines. The Invoicing Specialist ensures that all invoices are processed in compliance with the Chevron policies and procedures (e.g., Delegation of Authority process, SOX and internal controls, catalog compliance, P2P payment channel thresholds, verification of goods receipt, etc.). The specialist also inputs, verifies, and/or obtains the correct cost object and transaction details to ensure accurate accounting and recording.
Required Qualifications:
Bachelor's/College Degree in Engineering, Supply Chain Management, Accountancy, or any business course
Demonstrate excellent planning, business, analytical, and communication skills
Must have relevant experience in Buying/Buyer Process / Procurement / Supply Chain function
Must be open to learning and exploring a variety of Procurement/Supply Chain business areas
Must be open to go on shifting schedules (Morning - Mid - Night)
Preferred Qualifications:
Diploma/Certificate in Procurement/Supply Chain Management would be an advantage
Knowledge in Procurement process, Contracting, e-Sourcing, contract administration, and eProcurement would be an advantage
Knowledge in ERP tools such as SAP/JDE/Ariba/Smart GEP would be an advantage
Why join Chevron:(for external candidates only)
• Chevron is one of the world’s leading integrated energy companies and has been doing business in the Philippines for more than 100 years
•Chevron offers a competitive package and an opportunity to extend operational support for Chevron offices in five continents
•Chevron provides career development opportunities to all employees through onboarding, training and development, mentoring, volunteering opportunities and employee networking groups
•Chevron is proudly recognized as an employer of choice, guided by a vision of diversity, inclusion and a commitment to equal employment opportunity
•Chevron operates with the highest ethical standards and place the highest priority on the safety and health of its workforce and the protection of communities and the environment
•Chevron advocates work-life balance, promotes a healthy behavior in the workplace, and offers employees access to various health and wellness programs
•Chevron achieves operational resiliency thru the use of technology to enable employees to work from home amidst the COVID-19 pandemic
Recruitment Process and Onboarding during COVID 19 pandemic:
HR initial phone screening, virtual panel interview, job offer, medical assessment, onboarding and orientation
Relocation Options:
Relocation will not be considered within Chevron parameters
International Considerations:
Selected candidates will work in Philippines under the local payroll system and benefits
Chevron participates in E-Verify in certain locations as required by law.